Self-Guided Inspection Policy.

Leena Cherian • September 4, 2024

A self-guided inspection policy for tenants is a set of guidelines that allows tenants to conduct inspections of their rental units that helps maintain the quality and safety of rental properties. This policy allows tenants to conduct periodic self-guided inspections that ensure properties remain in good condition and any issues are reported in a timely manner.

At Ashoka Lion tenants are required to fill the self-inspection form and submit videos of the front yard, backyard, exterior and interior of the property for the Property Managers to assess the condition of the property.

Purpose: To help identify and address maintenance issues before they become significant problems, to encourage tenants to take responsibility for the upkeep of the rental property, to ensure tenants are aware of their lease obligations regarding property care and cleanliness and it fosters open communication between tenants and landlords, leading to more effective problem-solving. Also, it's important to remember that some maintenance items are tenant responsibility, some are landlord responsibility. You can review our DIY library HERE for common examples of repairs that are considered tenant responsibility.

Process: Submit videos of the front yard, backyard, exterior, and interior of the property via a form.

Frequency- Self-guided Inspections are conducted at the start of the tenancy to document the property's condition, at the end of the tenancy to assess the property's condition when tenants vacate, and twice a year during occupancy - August to September and February to March.

The twice a year videos must be submitted by the last day of September or March. If Tenants do not fill the form, we will schedule a visit to the property which could result in $75, a charge for a property visit.

Submission on time can also get you Pinata points (Ashoka Lion partners with Piñata, a platform that rewards tenants for paying rent on time and abiding with all compliance that includes filling move-in checklist, AC filter change, submitting lawn pictures, self-guided inspection policy, etc.)

Tenants must follow the inspection policy and maintain the property properly and should provide reasonable access to the property for necessary repairs or inspections.

Hence Self-Guided Inspection Policy aims to engage tenants in the upkeep of their rental units and foster proactive maintenance, ultimately benefiting both tenants and property managers by maintaining the property's condition and addressing issues on time.

Self Inspection Form Pinata

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